10 FastTrack Schedule Tips to Accelerate Your Project DeliveryDelivering projects on time requires a mix of precise planning, efficient resource management, and the right software techniques. FastTrack Schedule is a powerful scheduling tool that gives project managers flexibility and control — if used well. Below are ten practical, actionable tips to help you use FastTrack Schedule to accelerate project delivery without sacrificing quality.
1. Start with a clear project baseline
A solid baseline lets you measure progress and spot schedule drift early.
- Define scope, deliverables, milestones, and major tasks before building the schedule.
- Create and save a project baseline in FastTrack Schedule immediately after the initial plan is approved.
- Use the baseline to compare actuals vs. plan and to justify corrective actions.
Benefit: Easier identification of delays and better-informed decisions.
2. Use templates and standard task libraries
Reusing proven structures reduces planning time and improves consistency.
- Build templates for recurring project types (e.g., software releases, construction phases).
- Create a task library with standard activities, durations, dependencies, and resource roles.
- Import templates to kickstart new projects and adjust only the specifics.
Benefit: Faster schedule creation and fewer omissions.
3. Leverage dependencies and constraints correctly
Dependencies model real-world task relationships; constraints lock timing when necessary.
- Use finish-to-start, start-to-start, finish-to-finish, and start-to-finish relationships appropriately.
- Avoid overusing hard constraints (Must Start On / Must Finish On) — prefer flexible constraints and lead/lag times.
- Model parallel work with SS or FF links when tasks can overlap to shorten total duration.
Benefit: More realistic schedules and optimized task sequencing.
4. Optimize resource leveling and allocation
Overallocated resources are a major cause of delays — manage them proactively.
- Assign resources with realistic availability and calendar exceptions.
- Use FastTrack’s resource leveling tools to smooth peaks while keeping an eye on critical path impacts.
- Consider splitting tasks, adding alternate resources, or extending working hours only when necessary.
Benefit: Reduced bottlenecks and fewer surprises during execution.
5. Focus on the critical path, not just dates
The critical path shows which tasks directly affect the finish date.
- Display and monitor the critical path in FastTrack Schedule; highlight critical tasks.
- Concentrate risk mitigation and acceleration efforts on critical-path items (crash or fast-track where feasible).
- Recalculate the schedule after every major change to see critical path shifts.
Benefit: Targeted effort where it matters most for delivery time.
6. Use milestones and frequent checkpoints
Shorter feedback loops keep projects on track and allow faster corrective action.
- Insert meaningful milestones at the end of key phases and deliverables.
- Schedule regular status checkpoints (weekly or biweekly) and update actual start/finish dates in FastTrack.
- Use milestone slippage as an early warning indicator and trigger mitigation plans.
Benefit: Early detection of slippage and faster responses.
7. Maintain accurate progress updates
Timely, precise updates turn a plan into a reliable control tool.
- Encourage team members to report percent complete, actual start/finish, and remaining duration.
- Use FastTrack’s progress fields and earned-value metrics to track performance.
- Rebaseline only with formal change control; otherwise keep a single baseline for comparison.
Benefit: Better visibility into real progress and improved forecast accuracy.
8. Use views, filters, and custom reports for clarity
Presenting the right data to the right stakeholders saves time and reduces confusion.
- Create tailored views: executive snapshot, resource workload, critical path, upcoming 14 days.
- Use filters to show only at-risk tasks (e.g., late tasks, overallocated resources).
- Build custom reports and export to PDF for stakeholder distribution.
Benefit: Faster stakeholder decisions and less time spent on manual reporting.
9. Accelerate with scenario modeling
What-if analysis lets you trial schedule compression options without risk.
- Clone your project and experiment with crashing (adding resources) or fast-tracking (overlapping tasks).
- Evaluate impacts on cost, resource load, and critical path before selecting a plan.
- Use FastTrack’s comparison features to show the trade-offs to sponsors.
Benefit: Confident selection of the fastest feasible delivery approach.
10. Integrate with other tools and automate where possible
Automation reduces manual effort and keeps schedules aligned with reality.
- Sync with timesheets, issue trackers, or enterprise systems to import actuals and resource data.
- Use FastTrack’s import/export and scripting options to automate repetitive updates.
- Keep documentation (requirements, change requests) linked to schedule milestones.
Benefit: Fewer manual updates, less data drift, and faster reliable reporting.
Conclusion
Use these ten tips to turn FastTrack Schedule from a static plan into a dynamic tool that helps you accelerate delivery. Prioritize critical-path work, keep resources realistic, automate status updates, and use scenario modeling to choose the fastest, risk-aware path to finish. With disciplined baselines, frequent progress checks, and targeted optimization, you’ll shorten delivery times while keeping stakeholders informed and confident.